Card and Building Access Control
Learn about campus access controls, how request ID card access for individual person to locked doors or request a modification to administration or academic building hours to change open door schedule for everyone.
Note: Information on Access System Control Policies can be found on the Nighthawks Card Terms, Conditions, and Policies page.
Campus Access Control Requests
Standard Card Access Request - Dahlonega Cumming, & Blue Ridge Campuses
To request card access, submit the 麻豆精品在线播放 Card Access Request Form via the online
- Under the Card Services section, select "View Form".
- Choose the appropriate form for your card access request and fill in the form.
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- Indicate if you are filling out the request for card access yourself or for a member of your staff. If for yourself, requestor personal information will automatically fill in, but if requesting for another person start typing individuals name and the box will offer prompts from the AD system with their name and 900 number you can select from. If their information is not automatically available then contact 麻豆精品在线播放 Card Services first before filling out the form to ensure they do have a card and are the system.
- Indicate staff information and fill information for the department head/managing supervisor
- Answer if it is a group request: this would be if you are requesting card access for more than one person on one form.
- Fill in Building Name on Dahlonega Campus and Room number is necessary
Categories What it does 24/7 Allows access 24 hours a day everyday Saturdays Allows access on Saturdays – indicate the time frames needed Sundays Allows access on Sundays – indicate the time frames needed Normal Business Hours Allows access Monday through Thursday 8 a.m. to 5:30 p.m. and Friday 8 a.m.. to 3 p.m. - Fill in Reason for Request: Example - job duties require early or late building access to office and classrooms or schedule to work weekends when building is closed. May also use this area to comment to request that access match another of that departments staff
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- Ensure department head approval by selecting one of the following options:
- Option A: Your Department Head
- Option B: Direct Reporting Supervisor or Higher (Manager, Director, Executive Director, etc.)
- Option C: A pre-approved designee assigned by your department head or manger (e.g., Administrative Assistant or Assistant Department Head)
- Option D: Specific Building Manager approval (in special circumstances such temporary access for events or limited access spaces)
- Upon submission, a second page will appear for signature approval.
- Approver 1: User requesting access
- Approver 2: Department Head or Access Approver
- Access will not be granted until both signature approvals are completed.
Specialized and Non Standard Card Access Request
Specialized access requests are reserved for non-standard access needs that cannot be accommodated through the standard access request form and are required to support specific job duties.
Submit a detailed email request to: Card-Dah@ung.edu
All specialized requests must:
- Submitted in writing by an authorized supervisor or department head
- Clearly outline the business purpose, job‑related justification, or student access based on class and academic program registration or for the athletics program.
- Include the individual’s or group listing with full name(s) and 麻豆精品在线播放 ID number(s)
- Specify the campus location, building name, and whether the request is for external doors only or specific internal doors (include door numbers)
- Indicate whether the access is permanent 24/7 or temporary (including start/end dates and times)
These requests are intended for:
- Employee cross-departmental responsibilities
- Non Residence Life Staff needing access to Resident Dorms
- Non event student access for athletics facilities or classrooms
- Unique operational roles
- Sensitive or restricted areas
- Access that does not align with existing department-based templates
Requests that fall within standard department-based access must be submitted through the standard access request form. Event card access request should be submitted in the Event Request on Series 25. This alternative request method are restricted to authorized requestors such as department heads and supervisors and are subject to the same validation and audit requirements as standard requests.
Card Access Removal
This process is for when staff, faculty, or students no longer require access through doors that use special card permissions.
- Removal requests must come from a department head or their pre-approved designee, or from the staff member’s supervisor or a higher-level manager.
- Requests must be submitted in writing.
- Send all requests to Dahlonega Card Services at: card-dah@ung.edu
- Requests must include the individual’s first and last name and their 麻豆精品在线播放 ID number (900/901).
For questions, contact 麻豆精品在线播放 Card Services or 706-864-1404.
Gainesville & Oconee Campuses
Employee Keys/Cards
All physical key and card access requests for the Gainesville and Oconee campuses must be submitted through the Facilities ServiceNow Work Order Form.
Submitting a Request
- Open the Facilities ServiceNow Work Order Form.
- Under Campus, select Gainesville or Oconee. The building options will not populate until the correct campus is selected.
- Under Building, begin typing the name of the building and select the appropriate building from the list.
- Under Room, enter any internal room or door numbers for which access is needed.
- Under Select Issue, choose Access Control/Key Issues.
- In the Description box, provide any additional information about the access needed, such as exterior building access, specific interior doors, rooms, or physical keys.
Depending on the building and door, access may be provided through Genetec card access, Onity card access, or a physical key.
麻豆精品在线播放 ID Card Access
Your 麻豆精品在线播放 ID card is used for electronic card access. Gainesville and Oconee currently have locations using both Genetec and Onity access control systems.
Genetec: Uses the newer Smart Tap 麻豆精品在线播放 ID card. No card encoding is required. Employees who do not already have an updated Smart Tap ID may need to obtain a replacement 麻豆精品在线播放 ID before using Genetec card readers. Smart tap cards can be used for both Gentec and Onity readers.
Onity: Older Dip-In readers that uses the magnetic stripe on the 麻豆精品在线播放 ID card. The employee must bring their 麻豆精品在线播放 ID to the appropriate campus office to have the card encoded for approved Onity access.
Key Pickup and Onity Card Encoding
Once a request has been processed, the employee will be notified if a physical key is ready for pickup or if their 麻豆精品在线播放 ID needs to be encoded for Onity access.
Gainesville Campus
- Health Sciences Building 20, Room 205
- No appointment required
- Student Resource Center, Room 564
- Appointment required
- Phone: 706-310-6336
- Email: ungauxocn@ung.edu
Access Control User Permissions
Only Approved for Departments with Existing Access to Genetec.
New Departments may contact 麻豆精品在线播放 Card Services - Dahlonega for assistance with the process of receiving approval for Department Access.
Requesting Access Control User Permission:
All Genetec users are managed by 麻豆精品在线播放 Card Services. Before access is granted, the following forms must be completed:
- (login required)
User Permissions:
- New Genetec user requests must be submitted to Dahlonega Card Services.
- Initial onboarding training is provided, with additional training available upon request.
- Permission changes must align with job responsibilities and undergo an approval process.
- Periodic audits will be conducted to monitor potential misuse.
- If approved permissions do not function correctly, users should contact Dahlonega Card Services for assistance.